Enhanced Teams

The Teams feature makes it easy for Professional and Enterprise customers to organize users and roadmap permissions in ProductPlan.

Charlotte Gutrich avatar
Written by Charlotte Gutrich
Updated over a week ago

The Teams feature makes it easy for Professional and Enterprise customers to organize users and roadmap permissions in ProductPlan. With access to Account Settings, account admins have the ability to create/delete Teams and add/remove users from existing Teams.

Creating Teams in ProductPlan

Enhanced Teams access varies based on subscription level. Admins on Enterprise accounts can create an unlimited amount of Teams while Professional Admins can create up to three Teams.

To create a new team head to the Teams tab in your Account Settings and click + New Team:

To add users to a team, click into the team name and select + Add Members to check the box next to users you would like to include.

Team Standardizations & Custom Fields

Account admins are able to assign and remove team-specific admins. Team admins are able to modify the team name, add users to their team and remove users from their team at their discretion. Additionally, team admins can create, modify and delete team standardizations and custom fields.

To grant a user team admin rights, click on the ellipsis next to their name in Account Settings. From there, select Grant team admin rights and a team leader icon will appear next to the user's name.

Once granted the rights, Team Admins can create shared legends, custom text fields and custom dropdown fields that are unique to their team. Users can create a total of five standardized fields per team. Once a Team has been created, custom fields and standardization components can be mixed and matched in various ways to add up to five!

Adding Team Fields to Your Roadmap

With roadmap level field management, users can control which team-level fields display within their individual roadmaps. Team fields will appear as options to include in the Fields tab of each individual roadmap. As shown below, team custom fields will appear in roadmap settings with the name of the team highlighted to the right of the field.

Sharing With Teams

As an Editor on a Professional or Enterprise subscription, you have the ability to share your Roadmap with specific teams. Select which teams you’d like to share your Roadmap with from the dropdown in your Roadmap’s share dialogue:


Can users be a part of more than one team? 

Yes, Users can be in multiple teams at once.

Is there any limit to the number of Teams you can create?

Depends on the subscription type! Enterprise Admins can create an unlimited number of Teams, while Professional Admins can create up to three.

When you delete a team, does it delete the users in it or the roadmaps owned by those users?

No, deleting a team does not delete the users or the roadmaps in that team. It does, however, revoke any team-based roadmap permissions that have been granted which may cause users to lose access to Roadmaps.

How many Team Admins can be added to one team?

There is no limit. However, account admins should be aware that team admins are able to modify team standardizations and custom fields, of which there is a limited number.

What is the difference between an Account Admin and a Team Admin?

Account admins have additional editing privileges beyond the team admin role. For example, team admins cannot make changes to subscription details such as plan type, account admin and license assignment.

Still have questions? Reach out to support@productplan.com!

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